Grant funds are supplied on a reimbursement basis. Projects must first incur costs and then request reimbursement with submittal of the final closeout report as stated in the contract guidelines. Any funds unexpected in the approved timeline for completion of the project will be returned to the Lodging Tax fund for future allocation for grants or other tourism related expenditures.
Each grant recipient will be required to enter into contractual agreement with the City. The contract will cover such areas as definition of the project goals, definition of eligible costs, specification of payment procedures, limits of City liability, and other usual and customary requirements. Contracts must be signed prior to event start date. All projects must be executed no later than January 1, 2020, or the grant award is invalidated and returned to the Lodging Tax fund for future allocation for grants and other tourism related expenditures.
When the project is complete, applicants will submit a Final Project Closeout Report within 60 days of project completion.
All published materials must include the Explore Bothell and City of Bothell logos, and announcements regarding the project must state: “This project made possible through support of Explore Bothell’s lodging tax dollars and the City of Bothell.”