Grant funds are supplied on a reimbursement basis. Projects must first incur costs and then request reimbursement with submittal of the final closeout report as stated in the contract guidelines. Any funds not spent in the approved timeline for completion of the project will be returned to the Lodging Tax fund for future allocation for grants or other tourism-related expenditures.
Each grant recipient will be required to enter into contractual agreement with the City. The contract will cover such areas as definition of the project goals, definition of eligible costs, specification of payment procedures, limits of City liability, and other usual and customary requirements. The contract must be completed no later than January 1, 2019, or the grant award will be invalidated and returned to the Lodging Tax fund for future allocation for grants and other tourism-related expenditures.
When the project is complete, applicants will submit a Final Project Closeout Report. This report requires the grantee to report the actual number of people traveling for the event or activity that is occurring. This includes travel away from their place of residence or business and staying overnight in paid accommodations, travel to a place fifty miles or more one way from their place of residence or business for the day or staying overnight, and travel from another country or state outside of their place of residence or their business.
All published materials must include the Explore Bothell and City of Bothell logos, and announcements regarding the project must state: “This project made possible through support of Explore Bothell and the City of Bothell."