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The City of Bothell Lodging Tax Advisory Committee (LTAC) accepts applications from any public or private entity that can demonstrate the ability to accomplish their proposed project. Examples of eligible organizations include, but are not limited to, cultural, historical, educational, community, sports, entertainment, museums, galleries, chamber of commerce, and visitor information bureaus.
This program is funded through the city share of state tax on lodging rentals (hotels/motels) with program funding and specific grant awards dependent on recommendations of the LTAC.
The Revised Code of Washington (RCW) 67.28.080 provides authority for cities to adopt a lodging tax. The City of Bothell has adopted a 1% lodging tax rate and may invest these revenues into events or programs that attract visitors to Bothell.
LTAC is awarding up to $50,000 for 2017 and 2018. These funds will be used for events/activities designed to attract tourists to Bothell. Applications are evaluated on a competitive basis using the below outlined requirements, evaluations, and criteria.
The City Manager’s Office provides administrative support to the applicant. Please contact DeNae McGee, Tourism and Events Coordinator, at 425-806-6143 for any questions or assistance about the guidelines or application.
Awards are typically up to $10,000 and the amount granted may not be the exact amount requested.
Organizations producing events are encouraged to develop two-day festivals, or early morning start times with participants staying overnight. Creating special marketing packages with hotels in Bothell will be given additional consideration. Contact staff at 425-806-6143 for ideas and suggestions.
Projects must comply with all regulations of the United States of America, State of Washington, and City of Bothell.
Each grant proposal requires matching funds of at least 50 percent of the total amount of the project. This matching component can be in the form of cash and/or in-kind contributions such as volunteer time or donated goods and services. Proof of in-kind contributions/services may be requested during the grant review or final reporting process.
Each applicant will define the service, product, event or activity to be provided and demonstrate how it will enhance visitor development within the City of Bothell, and meet the following criteria:
Projects must take place between November 27, 2017 and December 31, 2018.
The extent the event/activity demonstrates the ability to attract visitors from 50 miles or more away and generate overnight stays.
The extent the event/activity will generate a positive economic impact by increasing visitor expenditures to Bothell.
The extent the event/activity improves the City’s overall image by providing a positive visitor experience and/or promoting the area’s existing attractions.
The extent the applicant has a history in implementing a successful event/activity, and to secure additional funding sources beyond the City of Bothell.
The extent the applicant partners with other Bothell based events and organizations in leveraging resources and marketing efforts.
Shoulder Season Impact events that take place in the shoulder season (October-April) and new, never before implemented events/activities may qualify for up to 15 additional bonus points.
After applications are submitted to the City, they will be reviewed by staff for completeness. Applications returned due to incompleteness may be resubmitted for consideration if submittal falls before the deadline. Applications will be evaluated by the Lodging Tax Advisory Committee. The Committee's recommendations will be forwarded to the City Council for final decision at a Council meeting.
Grant funds are supplied on a reimbursement basis. Projects must first incur costs and then request reimbursement with submittal of the final closeout report as stated in the contract guidelines. Any funds not spent in the approved timeline for completion of the project will be returned to the Lodging Tax fund for future allocation for grants or other tourism-related expenditures.
Each grant recipient will be required to enter into contractual agreement with the City. The contract will cover such areas as definition of the project goals, definition of eligible costs, specification of payment procedures, limits of City liability, and other usual and customary requirements. The contract must be completed no later than January 1, 2019, or the grant award will be invalidated and returned to the Lodging Tax fund for future allocation for grants and other tourism-related expenditures.
When the project is complete, applicants will submit a Final Project Closeout Report. This report requires the grantee to report the actual number of people traveling for the event or activity that is occurring. This includes travel away from their place of residence or business and staying overnight in paid accommodations, travel to a place fifty miles or more one way from their place of residence or business for the day or staying overnight, and travel from another country or state outside of their place of residence or their business.
All published materials must include the Explore Bothell and City of Bothell logos, and announcements regarding the project must state: “This project made possible through support of Explore Bothell and the City of Bothell."